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Weber Orthodontics

210 W Willow, Wheaton IL
Email: info@weberortho.com
Phone: 630-665-5552

Call 630-665-5552

Text 630-665-5552

Privacy Policy for Weber Orthodontics

A. SCOPE

At Weber Orthodontics, protecting your personal information is a priority. This privacy policy outlines how we collect, use, and share personal information of users on this website and any other sites we operate that post this policy.

B. PERSONAL INFORMATION COLLECTED

We may collect information that you directly provide to us, such as your name, postal address, email address, phone number, fax number, and demographic details (e.g., gender, occupation). If you purchase services from us, we may also collect billing and credit card information to complete the transaction. In addition, we may gather information from other sources and combine it with what we collect from our website to enhance our services.

C. INFORMATION AUTOMATICALLY COLLECTED

Our site automatically logs information about you and your computer, including your computer’s operating system, IP address, browser type, language preferences, the referring website, pages viewed, time spent on a page, access times, and actions taken on our website. This data helps us operate and improve our services and provides general insights about site usage. Additionally, we may use cookies—small data files stored on your hard drive—to enhance your experience. Both session cookies (which expire when you close your browser) and persistent cookies (which remain until deleted) are used to tailor our website to your preferences.

D. USE OF PERSONAL INFORMATION

Your personal information may be used to operate, maintain, and improve our sites, products, and services. Specifically, we use this information to respond to inquiries, provide customer service, communicate confirmations, and send updates on our services. We may also use your data to communicate promotions, events, and updates on our offerings. Additionally, personal information may be used to protect against unauthorized or fraudulent activity and to deliver advertisements based on users’ online activity.

E. PROTECTION AND SHARING OF PERSONAL INFORMATION

We only use your personal information for the purposes listed in this policy. This data may be accessed by our company, our operations subcontractors, or vendors like Google for legitimate business needs. We implement security measures to protect your personal information when placing an order or accessing your data. A secure server is used to safeguard your information.

F. CHILDREN’S ONLINE PRIVACY PROTECTION ACT COMPLIANCE (COPPA)

We do not knowingly collect personal information from children under 13. If you are under 13, please obtain parental permission before using this website. Our site and its content are intended for individuals aged 13 and older.

G. UPDATING INFORMATION AND OPTING OUT OF OUR MARKETING

If you receive marketing emails  from us, each email will include an option to “opt-out.” Opting out of marketing emails does not affect our ability to send non-marketing emails related to your account or transactions with us. For personal information updates, opting out of information sharing, or to adjust contact preferences, please refer to our contact information below. You may also remove cookies through your browser settings, though this may affect the functionality of our site.

At Weber Orthodontics, we are committed to protecting your privacy and complying with A2P (Application-to-Person) text messaging guidelines. When you opt in to receive text messages from us, we will only use your mobile number to send appointment reminders, updates, and relevant information about your care. We will not share your phone number with third parties for marketing purposes without your explicit consent. Standard message and data rates may apply, depending on your mobile carrier plan. To safeguard your information, we employ secure messaging practices and limit access to authorized personnel only. You can opt out of receiving text messages at any time by replying “STOP” to any message. For further assistance or questions regarding our messaging practices, please contact our office directly.

H. OPTING OUT OF DIGITAL MARKETING MORE GENERALLY

To opt out of digital marketing across other websites and platforms, visit Network Advertising Initiative’s opt-out page for more information.

J. CHANGES TO THIS PRIVACY POLICY

This privacy policy may be updated periodically to reflect changes in our practices. We encourage you to review this policy occasionally to stay informed about how we are protecting your information. If changes are made, we will update the “Last Updated” date at the top of the policy.

K. Private Health Information

This notice explains how Weber Orthodontics may use and disclose your medical information and how you can access this information. Please review it carefully.

Your protected health information (PHI), which includes identifiable data such as names, dates, contact numbers, email addresses, home addresses, social security numbers, and demographic information, may be used or disclosed by us in various ways:

  1. To other healthcare providers (e.g., your dentist or oral surgeon) for coordinating orthodontic treatment.
  2. To third-party payers or spouses (e.g., insurance companies, employers with direct reimbursement plans) for billing and payment purposes.
  3. To certifying, licensing, and accrediting bodies (e.g., American Board of Orthodontics, state dental boards) for professional requirements.
  4. Internally, among our staff involved in your treatment.
  5. In incidental disclosures observed by other patients and third parties within our practice.
  6. To your family, parents, guardians, or close friends involved in your care.
  7. We may contact you (via phone, email, text messaging) for appointment reminders or to provide information about your treatment, insurance updates, declined credit card notifications, and other health-related benefits and services that may interest you.

Any other use or disclosure of your PHI will only occur with your written authorization, which you have the right to revoke.

Under the new privacy regulations, you have the right to:

  • Request restrictions on the use and disclosure of your PHI.
  • Request confidential communication of your PHI.
  • Inspect and obtain copies of your PHI by requesting from us.
  • Amend or modify your PHI in certain circumstances.
  • Receive an accounting of certain disclosures we have made of your PHI.
  • File a complaint regarding a violation of your privacy rights with us or the U.S. Secretary of Health and Human Services within 180 days of the violation.

Our obligations under the privacy rules include:

  • Legally maintaining the privacy of your PHI and providing this notice outlining our duties and privacy practices.
  • Adhering to the terms of our current Privacy Notice.
  • Informing you of our right to change the terms of this Privacy Notice and applying new provisions to all PHI we maintain. If changes are made, we will provide you with a copy of the revised notice.

Please note that we are not obligated to:

  • Honor requests to restrict the use or disclosure of your PHI.
  • Amend your PHI if it is accurate and complete.
  • Guarantee an environment entirely free from incidental disclosures of your PHI.

This privacy notice is effective as of the date of your signature. If you have questions about this notice, please ask for our Privacy Contact Person and direct your inquiries to them at our office address. Thank you.

I. CONTACT INFORMATION

If you have any questions or comments regarding this privacy policy, please reach out to us at:

Weber Orthodontics

210 W Willow Ave,
Wheaton, IL 60187

Phone: (630) 665-5552